Documentation Required for Paid Leave

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Clients and Friends:

The Department of Labor (D.O.L) and the Internal Revenue Service have issued guidance on documentation employers must request and retain for each of the paid leaves under Families First Coronavirus Act (FFCRA). The documentation for both the Emergency Paid Sick Leave and Expanded Family Medical Leave are the same but should be documented separately.

If an employee requires Paid Sick Leave and or Expanded Family Medical Leave, employers will need the following documentation from an employee:

  • Employee name
  • Date or dates the leave is requested
  • Qualifying reasons for leave
  • Statement that the employee is unable to work, including telework for that specific reason and written support for such reason

IRS Frequently Asked Questions 44-46 provides additional information on what is required from the employee as well employer record retention.

Liberty has created the following forms for your use.

If you have any questions, please contact your Liberty Advisor.

Disclaimer: We share this information with our clients and friends for general informational purposes only.  It should not be construed as, nor is it intended to provide, legal or accounting advice.  If you have questions regarding specific issues and application of these rules to your plans, you should consult your company’s legal or tax advisors.

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