Q: What is the purpose of the Medicare Part D notice and what are my requirements as an employer?

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A: The purpose of the Medicare Part D Notice is to let employees know that the coverage under the health plan is creditable.  In general, the prescription plan is creditable if the expected amount of paid claims under the group health plan’s prescription drug coverage is at least as much as the expected amount of paid claims under the Medicare Part D prescription drug benefit. For plans that have multiple benefit options (for example: PPO, HDHP and HMO), the creditable coverage test must be applied separately for each benefit option.

An employer is required to provide the notice to plan participants as well as disclose to CMS whether the plan is creditable.

The Medicare Part D notice must be provided to participants at the following times:

  1. Prior to October 14th each year
  2. Prior to initial enrollment period for Part D
  3. Prior to the effective date of coverage for any Medicare-eligible individual who joins the plan
  4. Whenever prescription drug coverage ends or changes so that it is no longer creditable or becomes creditable
  5. Upon a beneficiary’s request

If the creditable coverage disclosure notice is provided to all plan participants annually before Oct. 15 of each year, items (1) and (2) above will be satisfied. Liberty clients are provided with the notice during your plan’s annual open enrollment to distribute for each of the above. Employers are encouraged to distribute the notice during open enrollment which will satisfy (1) and (2).

A plan sponsor can provide a creditable coverage disclosure notice electronically to plan participants who have the ability to access electronic documents at their regular place of work, if they have access to the sponsor’s electronic information system on a daily basis as part of their work duties. The DOL regulations for electronic delivery require that the plan administer must use appropriate and reasonable means to ensure that the system for furnishing documents results in actual receipt of transmitted information. The significance of the document and a paper version of the notice must be available on request.

The disclosure to CMS must be within 60 days after the beginning of the plan year, within 30 days of termination of the prescription drug plan and within 30 days after any change in the creditable status of the plan. Plan sponsors are required to provide the disclosure notice to CMS through completion of the disclosure form on the CMS Creditable Coverage Disclosure webpage. This is the sole method for compliance with the CMS disclosure requirement, unless a specific exception applies.

Click the link below for detailed information regarding the requirements.  Medicare Part D Compliance Summary

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